Apartment Resident Retention Ideas That Work

Resident retention starts on move-in day.

Although the initial apartment lease is signed, the effort doesn’t stop there and multifamily leasing managers should continue to sell the renewal. Every 30 days create meaningful contact in some way, either in person through hosting resident events or activities, or through apartment marketing collateral you send them via email, snail mail or a personal door hanger.

Below are the best apartment resident retention ideas using social media, traditional rental communications and multifamily event planning to create the sense of community that leads to tenant retention.

An Apartment Resident Retention Plan that Leads to Renewals

Use this lease renewal guide for apartment resident retention ideas that will help you develop a successful lifecycle plan for nurturing new renters:

  • Move-in Day – Acknowledge a new resident with a welcome home door hanger they see the first time they use their key. Custom change-of-address cards make a unique welcome gift or get the love flowing when you fill the refrigerator with ingredients for dinner. Don’t forget the recipe card.
  • 30-Day Touch – Introduce property leasing or multifamily maintenance staff through a signed greeting card. Send a personal V.I.P. invitation to new residents to make sure you see them at this month’s community event.
  • 60-Day Touch – It’s time for a Resident Satisfaction survey. Follow up with a thank you postcard when you get a survey response. Think of this check up as taking the temperature of a new resident settling in to life at your apartment community.
  • 90-Day Touch – Life is good. It’s time to ask for a referral for friends, family and coworkers who may want to live in your community. Also, send postcards asking for maintenance work orders for anything that needs repair so that you can solve the small problems before they become frustrating. You’re building better reputation management now!
  • 120-Day Touch – Recurring apartment community activities offer valuable time to build relationships and establish rapport. Host a gathering where your property management team and your rental residents can mingle and connect.
  • Upon Renewal – Send a thank you card when your steps pay off and the residents renew their annual lease because you’ve just earned a repeat customer.

Social Media Keeps You Relevant and Ripe for Apartment Resident Retention

Apartment resident retention ideas that connect with renters on an ongoing basis include one of the more popular forms of communication.

If you’re not engaging residents via social media, you’re missing out on the opportunity to interact with them daily. It’s a free, immediate and fun way to create an online conversation and a virtual sense of community.

Social media isn’t meant to be an additional outlet to sell, but rather an avenue for resident retention and showcasing community lifestyle. Online media outlets offer a creative and casual place for you to share a more authentic and approachable persona for your multifamily property management team.

Every expert and survey on social media will concur – postings with images get the most attention. That’s your permission to share your apartment marketing flyers online in a digital format. Be sure to use your apartment Facebook page, Twitter, Pinterest or blog to share recent happenings in not only the apartment community, but also the neighborhood at large. Are you an expert about life in your ‘hood?

Social media allows you to build your identity quickly, so be sure what you’re posting is the kind of message you want to get across. It allows people to get to know the various aspects of your apartment community and the kind of on culture you want to create at your property.

Decide what your apartment community’s personality will be, develop a voice for creating messages and show followers what to expect if they choose to engage with your property management team.

When apartment community managers take advantage of the networking opportunities that social media offers, it tells people that you’re keeping current with the forms of communication they value.

Traditional Apartment Resident Retention Ideas with A Renewal Purpose

Modern technology makes it easier than ever to keep in touch with residents regularly, but don’t forget the power of simple apartment resident retention ideas such as walking the property and engaging in conversations.

Face-to-face human encounters will inspire your next step when you learn more about what’s happening in a customer’s personal life. To recognize the personal moments that make up a resident’s life, community managers can send birthday cards, get-well-soon wishes, notes of congratulations or praise, as well as invitations to recurring events happening on site.

When onsite events take place your property management team should be front and center, the ambassadors so to speak, of interaction, networking and cruising the crowd for information.

You know whose apartment lease renewal is coming up soon and this is a leasing agent’s chance to influence the signing decision in a casual, relaxed setting.

Property managers can seek out apartment residents attending who are supporters and encourage a positive social media post or online review. Yes, many apartment resident retention ideas will move through your online portals but it still takes a personal push to direct customers there.

Event Planning: An Abundance of Resident Retention Ideas

Hosting resident retention events is an essential way to bond with renters, neighbors, staff and take their happiness temperature.

Plan fun multifamily activities for your residents that create a unique community vibe and reinforce the benefits of living in your multi housing development.

Remember that resident events are not just a time to party, but also an opportunity for leasing agents to talk face to face with renters about their living satisfaction, improvements, and annual lease renewals. You may even walk away with a few referrals for leasing prospects.

If you’re ready to host an apartment retention event, the challenge starts with getting prospective prospects and current residents to attend.

Here’s a plan to implement the best apartment resident retention ideas and increase attendance at events:

  • First of Month – Write a community newsletter about your apartment news and include a blurb about the event as a first step in advertising. Reinforce the date announcement by sending an email blast to current residents and mail a post card to future prospects as save-the-date invitations.
  • 10 Days Prior – Put flyers in high-traffic areas such as the apartment leasing office, resident lobby and community elevator, laundry room, recycle center, clubhouse and fitness center or wherever residents gather. Now you’re creating a buzz.
  • Invite – Mail Personal VIP Cards to new residents moving soon, attach or link the property event flyers in resident emails or post digital ads on your resident portal.
  • 2 Days Prior – Deliver apartment marketing door hangers to resident doorknobs for a last-minute event reminder they are sure to see.
  • Event Day – Display an A-board with event details at the apartment leasing office as well as a digital on-screen display as a visual reminder at entrances and exits to your property driveway, parking lot or multifamily building lobby.
  • The Day After – Send thank you cards to attendees from your resident event and post untagged photos on social media outlets or in resident portal message boards. Make sure you have permission before snapping a photo.

Ready to Start Your Annual Renewal Plan?

Learn More About Resident Retention:

1. Build a Community and Tenant Retention Will Follow